PayVigil

Available

Invoices, suppliers, payments, subscriptions, and financial alerts for hospitality finance teams.

Web

Overview

PayVigil is the accounts-payable and finance module. It tracks suppliers, agreements, invoices, payments, direct debits, and subscriptions, surfaces overdue and duplicate-risk alerts, and can sync a connected email inbox to link correspondence to suppliers.

Features

Supplier management
Supplier records, contacts, and status tracking.
Agreements
Supplier contracts with document storage and current-spend tracking.
Invoices
Create and edit invoices with line items, VAT, multi-due-date instalments, and duplicate-risk detection.
Payments & bank export
Record payments, attach documents, and export bank-payment files from a pay-from-bank workflow.
Direct debits & subscriptions
Track recurring mandates and vendor subscriptions with renewal dates and billing schedules.
Financial alerts
Overdue, pending, and critical alerts with ignore and restore controls.
Email inbox sync
Connect IMAP accounts to tag and link emails to suppliers and reply from within PayVigil.
Security controls
Two-factor authentication, trusted-device management, and IP whitelisting.

Data this app processes

The categories below summarise the personal or sensitive data this module may process. For full detail on how data is used, shared, retained, and protected, see the Privacy Policy.

Supplier business contacts (names, emails, websites, contact persons)
Financial records (invoice amounts, VAT, payment history, agreement spend)
Organisation and supplier bank details for payment-file export
Email bodies and attachments from synced inboxes
Two-factor factors, trusted-device metadata, and whitelisted IP addresses

Important note

Where you connect an email inbox, PayVigil processes the content of those messages solely to link correspondence to suppliers and invoices. You control which accounts are connected and can disconnect them at any time.